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Industry · Interior design & fit-out

AI for Interior Design & Fit-Out Firms

AI for interior design and fit-out firms puts every live project in one system, from concept to handover. Each project moves through your stages with a lead for each one, reminders climb from assignee to stage lead to project manager before a deadline slips, and AI writes each project's status summary. You can see who's free before you take on the next job.

Book a free discovery callSee how it works
Per project, moving through your stages
1 record
Assignee, stage lead, project manager reminded in turn
3 levels
Drawings dueSite progressTeam hoursDeadlines protectedCapacity visibleStatus summarisedYour projectsystem

Who is it for?

  • Interior design studios
  • Design and build firms
  • Fit-out and refurbishment contractors
  • Turnkey contractors
  • Joinery and custom furniture workshops

A design-and-build firm runs several projects at once: one in concept design, one waiting on BOQ approval, one on site, one in snagging. The work is rarely the problem. Keeping everyone on the same page is.

Where do interior design and fit-out firms lose time and money?

Interior design and fit-out firms lose time between teams. A late drawing holds up procurement, which holds up the site, and nobody is warned until the delay has cascaded. Every team keeps its own spreadsheet or MS Project file, workload is guessed, progress reports arrive in different formats, and client approvals get lost in long email threads.

  1. Fragmented tools

    Spreadsheets, documents, MS Project files and messages for design, procurement, site and finance, each with its own version of the truth.

  2. Deadlines that cascade

    A late drawing delays procurement, then the site, and the warning comes too late.

  3. No view of workload

    Designers and site staff are booked on instinct, so some are overloaded while others have capacity.

  4. Progress reported by hand

    Daily progress reports in different formats, and no view across all projects.

  5. Client approvals by email

    Designs, BOQs and snags approved in threads where nobody can see what's waiting on the client.

  6. BOQs disconnected from spend

    Orders, invoices and payments aren't tied to BOQ items, so margins only show up at the end.

Systems for interior design and fit-out

How can AI automations help interior design and fit-out firms?

AI automations run a project management and team utilisation system built around your stages. Each project is one record moving from planning through design, execution and quality control to handover, with a lead and substages for each stage. Directors see every project on a board and a Gantt-style schedule; team members see only their own tasks.

AI automations
Every live project in one place
  • Projects on an assembly line. Concept, detailed design and BOQ as substages within Design, with estimated and actual hours, overdue tasks and completion on every project.
  • Role-based views. Directors and project managers see every project; stage leads see their stage and move projects forward; designers and site staff see their own tasks.
  • Escalating reminders. As a due date nears, the assignee is reminded first, then the stage lead, then the project manager, by email, Slack or WhatsApp.
  • Team utilisation. Available hours against assigned hours, per day, week or month, so you can see one designer at 100% and another at 30%.
  • AI status summaries. Every stage or status change updates the project's summary, ready for a weekly review or a client update.
  • Extensions, scoped per firm. Client approvals, daily progress reports with photos, time logging, procurement and vendor documents, and migration from your spreadsheets and MS Project files.

Which jobs can AI take on for interior design and fit-out firms?

AI can take on the coordination work that sits between design, procurement and site: tracking stages and deliverables, chasing deadlines, showing who has capacity, writing status summaries, collecting client sign-offs and tracking documents. Each job below links to the use case or business area it's built on.

What you call it · What the AI does · Use case
What you call itWhat the AI doesUse case
Stages, stage leads, deliverablesTracks each project through your stages with remindersManagement & strategy
Manpower, resource planningShows who's free for the next projectManagement & strategy
Design sign-off, BOQ confirmationLets clients approve only the items waiting on themClient portal
Snag and document trackingTracks orders, invoices and documents per projectDocument tracking
Spreadsheets into one systemMoves your sheets and MS Project files into one databaseTech

How would we build it for you?

We haven't published an interior design case study yet. What we do have is a demo we built.

A demo we built: project and utilisation system

We built a project management and team utilisation system in Airtable for a design-and-build interior design and fit-out firm. It has stage and substage pipelines, role-based interfaces, a Gantt-style schedule, a utilisation dashboard and AI project summaries. It's a test build, not live client work, and it's where we'd start yours.
  1. 01

    Map your stages

    We agree your stages, substages, stage leads and the reminder hierarchy, using your own words for each step.
  2. 02

    Move your data in

    Existing spreadsheets and MS Project files are migrated into one linked database, on Airtable or, for larger teams, Supabase.
  3. 03

    Add the extensions you need

    Client approvals, daily progress reports, time logging or procurement tracking are scoped per firm on the same database.
  4. 04

    Test and launch

    We test with your team before you switch over. Automations come with a 2-week warranty.

Interior design and fit-out terms, explained

Term · Meaning
TermMeaning
BOQBill of quantities: an itemised list of materials, parts and labour used to price a project
Fit-outMaking an interior space ready for use, from finishes to fixtures
Turnkey projectA project delivered complete, ready for the client to move in
SnaggingFinding and fixing defects before handover
DPRDaily progress report: a site team's record of the day's work, often with photos
VariationsChanges to the agreed scope or price after work has started
Critical pathThe sequence of tasks that sets the earliest possible finish date
UtilisationThe share of a person's available hours that is assigned to work

Frequently asked questions

Questions

Answer

Can it replace our spreadsheets and MS Project files?

Yes. Your existing spreadsheets and MS Project files are migrated into one linked database, with every project, stage, task and person connected. Directors get a board and a Gantt-style schedule with dependencies, and each team works from the same records instead of their own copies. It's built on Airtable, or Supabase for larger teams.

See every live project, and who's free for the next one, in one place.

Free · 30 min · No commitment

Thirty minutes on how your business runs today. You leave with a straight read on where AI pays off, and where it doesn't.

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