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Industry · Recruitment

AI for Recruitment Agencies

AI for recruitment agencies does the first sift. It scores every CV against the role you've agreed, calls applicants shortly after they apply to run your first-stage screen, keeps every applicant informed and books interviews from the client's calendar. Your consultants spend their day on the candidates and clients worth talking to.

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From application to screening call
Minutes
Applicant hears back
Every
ApplicationsCVsCandidate databaseShortlist scoredInterviews bookedApplicants informedYourATS

Who is it for?

  • Recruitment agencies
  • Staffing and temp agencies
  • Executive search
  • In-house talent acquisition teams

Recruitment is a numbers game on both sides: hundreds of candidates to screen and a steady stream of hiring managers to win. The best candidates are off the market within days.

Where do recruitment agencies lose time and money?

Recruitment agencies lose time on first-stage work that follows the same script every time, and lose candidates to agencies that respond faster. Recruiters read CVs and run screening calls with unsuitable applicants for hours, applicants wait to hear anything, and business development slips whenever the desk gets busy filling roles.

  1. The screening bottleneck

    Hours reading CVs and on first-stage calls with applicants who were never a fit.

  2. Applicants left waiting

    Nobody has time to acknowledge every application or tell unsuccessful applicants where they stand.

  3. Slow response

    The best candidates accept a call from a faster agency first.

  4. A database nobody calls

    Thousands of candidates whose availability nobody has checked in months.

  5. Interview scheduling

    Back-and-forth emails between candidates and clients to find one time.

  6. Business development falls behind

    Calls to hiring managers stop whenever recruiters are busy filling roles.

Systems for recruitment

How can an AI voice agent help recruitment agencies?

An AI voice agent works as a screening assistant. It calls each applicant shortly after they apply and asks your first-stage questions the same way every time: experience, key skills, availability, notice period, salary or day rate, location and right to work. Candidates are scored against the role and written to your ATS.

AI voice agents
A consistent first-stage screen for every applicant
  • Instant applicant screening. Recruiters only speak to the strongest.
  • Candidate database re-engagement. Checks who's open to new roles, updates availability and expectations, and flags matches for live vacancies.
  • Interview scheduling. Books shortlisted candidates into the client's or recruiter's calendar and confirms the details.
  • Business development calls. Calls hiring managers and HR contacts about upcoming hiring needs and books meetings for your consultants.
  • Candidate line. Answers calls about roles, application status, shifts or timesheets, and registers new candidates with a quick screen.

How can AI automations help recruitment agencies?

AI automations read every CV that arrives by email, form or job board export, pull out skills, qualifications and experience, and score each applicant against the role requirements you've agreed. Recruiters get a shortlist with the reasons behind each score. The decision on who goes forward always stays with your recruiters.

AI automations
A scored shortlist, with reasons
  • CV screening and shortlisting. Written to your ATS, recruitment CRM or Airtable.
  • Applicant follow-ups. Every application acknowledged, shortlisted applicants told what's next, unsuccessful applicants replied to once a recruiter confirms. Every message logged on the candidate's record.
  • Interview booking links. Shortlisted applicants pick a slot from the recruiter's or client's calendar, with reminders before the interview.
  • Onboarding. New starters set up across your tools from a single form.

Which jobs can AI take on for recruitment agencies?

AI can take on the high-volume, repeatable parts of recruitment: responding to applications, first-stage screening calls, the CV sift, matching candidates to live roles and scheduling interviews. Recruiters keep the judgement calls and the relationships. Each job below links to the use case or business area it's built on.

What you call it · What the AI does · Use case
What you call itWhat the AI doesUse case
Application response timeCalls or messages each applicant shortly after they applySpeed-to-lead
Candidate screeningAsks your first-stage questions and scores each candidateLead qualification
CV sift, shortlistingScores CVs against the role with reasonsHR
Matching candidates to rolesFlags database candidates who fit live vacanciesMatchmaking
Interview schedulingBooks slots from recruiter and client calendarsAppointment setting
Candidate lineAnswers status, shift and timesheet questionsAI receptionist

How would we build it for you?

We haven't published a recruitment case study yet. Here's how a build runs.

  1. 01

    Agree the criteria, role by role

    We agree with you what the scoring looks for in each role, and check the criteria for fairness before anything goes live.
  2. 02

    Connect your ATS and inboxes

    CVs come from the inbox where applications land, your forms or job board exports, and results go to your ATS or recruitment CRM (with API access).
  3. 03

    Handle the data properly

    CVs are personal data. Applicant data is collected, stored and kept in line with the data protection rules that apply to you, such as GDPR.
  4. 04

    Test and launch

    We test on real roles and past applications before go-live. Automations come with a 2-week warranty and voice agents with 30 days.

Recruitment terms, explained

Term · Meaning
TermMeaning
ATSApplicant tracking system: the software that holds candidates, roles and applications
CV siftReading applications to decide who goes forward
Longlist, shortlistEvery possible candidate for a role, then the few put forward to the client
Notice periodHow long a candidate must work before they can leave their current job
Day rateThe daily fee a contractor charges instead of a salary
Right to workA candidate's legal permission to work in the country
Business developmentWinning new clients and roles from hiring companies

Frequently asked questions

Questions

Answer

Can an AI voice agent screen candidates?

Yes. An AI voice agent calls each applicant shortly after they apply and runs your first-stage screen: current role and experience, key skills, availability and notice period, salary or day-rate expectations, location and remote preference, and right to work. Each candidate is scored against the role and written to your ATS, so recruiters spend their calls on the strongest.

Give your recruiters back the hours they spend on first-stage screens.

Free · 30 min · No commitment

Thirty minutes on how your business runs today. You leave with a straight read on where AI pays off, and where it doesn't.

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